There are two ways to add late fees
The first is the long way
- Go to Customers in the top bar then click “Customer Center” (or just click on the Customers icon)
- You will see an alphabetical list of all the Customers (property addresses) and Jobs (tenants’ names)
- Right Click on the Tenant a long list of things you can do will pop up.
- Select “Create Invoice” and the Invoice screen will pop up. Fill it in as follows:
- Customer:Job: Make sure you have the correct name of the tenant selected
- Class: Choose the correct property in the class list (it is very important not to forget the class)
- Account: It should already be Accounts Recievable
- Date: Always put in the 6th of the month because rent is due on the 5th and if it is not recieved by then it is late even if it is a weekend
- Item: Select “Late fee” The $35 should pop up automatically. If not, Type it in.
- Type “Late Fee Invoice” in the bottom memo
- Click Save and new
- Check the transactions on the right side to see if the late fee pops up and it has the correct month day and year.
The second is the easy way
- Look in the transaction list on the right side of the screen. (make sure all transactions are displayed)
- Scroll down until you see a previous late fee. The easy way is too look for a $35.00 invoice
- Double click on the previous late fee and the invoice screen will open up
- Go to the top bar of Quickbooks until you see Edit then click on it.
- A pop up will open up saying a new invoice has been created, Click OK
- After the new invoice is open all you have to do is change the date to the 6th of this month and save and close. It is that easy!
- Check the transactions on the right side to see if the late fee pops up and it has the correct month day and year.