Here is a list of everything that needs to be done to run a Real Estate Property Management Office and Brokerage
To-Do list for office administrator
- Go by mailbox to get mail
- Separate mail into bills and checks
- Check phone messages and return phone calls
- Write up work orders for repairs and maintenance
- Describe properties and schedule showings
- Go over statements
- Turn utilities on and off
- Check and return emails from prospects and set up showings
- Scan in checks
- Check bank for deposits and print out
- Type checks and bank deposits into Quickbooks
- Add late fees
- Print out and mail statements
- Call tenants who are late
- Prepare eviction notices and send to courier
- Pay Bills
- Type receipts in Quickbooks
- File everything
To-Do List as Needed
- Run credit checks on applicants
- Check Paypal or deposits
- Send out deposit slips
- New Tenants in Quickbooks
- Old tenants out of Quickbooks
- Calculate how much they owe
- back rent
- water
- damages
- Send totals to collection agency
- If they do not owe, mail full or partial deposit back
- Calculate how much they owe
Leasing Agent Tasks
- Put properties on Cragis List
- Answer prospects calls on cell phone
- Return calls as soon as possible so good leads do not get cold.
- Schedule Showings
- Show properties
- Accept applications
- Have prospect submit income information
- Run credit checks with landlord and employer phone calls from FABCO
- Decide who is the best applicant
- Type up lease using Quickbooks
- Meet Tenant for lease signing and go over lease
- Do walk though inspection and fill out form
- Create new folder
- Type new tenant info into Quickbooks
Other To-Do’s
- Order Checks
- Labels for file folders
- Properties on and off the MLS
- Update Web site
- Reconcile checking accounts